Working with Aston Barclay

Vendor Support Administrator

Location: Westbury

We are the leading national independent auction group, led by quality people, driving the future of the remarketing industry through leading results, innovation, investment, excellence in technology and exceptional service.

We are looking for a full time Vendor Support Administrator to join our busy team at our Westbury centre.

Principle responsibilities include:

  • Be responsible for onsite vendor account management.
  • Carry out administrative tasks with a high level of accuracy.
  • Create accurate vendor sale reports.
  • Ensure that levels of customer service within the function are exceptional at all times.

Duties include:

  • Be knowledgeable in all areas of vendor SLA’s & requirements.
  • Deal with enquiries from vendors.
  • Close queries in a timely fashion, prioritising customer service.
  • Add vehicle deliveries to the AMS system.
  • Monitor “Not Inspected” & “Not Booked In” vehicles in order to ensure SLA’s are maintained and exceeded.
  • Determine vehicle values using HPI valuation system and record information.
  • Obtain reserve prices from vendors and input information into AMS.
  • Prepare documentation to support Sale Day activities.
  • Update vehicle records as required in AMS.
  • Prepare the sale in AMS.
  • Manage provisional bids.
  • Prepare & provide vehicle entry sheets to Auctioneers as required.
  • Create accurate vendor sale reports
  • Prepare & dispatch pre & post sale reports.


  • Ability to work in a complex, fast paced operations function.
  • Strong interpersonal and communication skills.
  • Experience of producing high quality information to deadlines.
  • Proven experience of delivering exceptional service to customers both personally and through a team.
  • Organisational and prioritisation skills.
  • Intermediate computer & Microsoft Office knowledge.

41.5 hours per week, Monday to Friday 8.30 - 5.30

Registered Address

Units 1 & 2 Harvard Way
Normanton Industrial Estate
West Yorkshire

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NAMA member Motor Trader Awards Winner 2019 DXA 19